How to Set Up a Virtual Office in Australia: A Step-by-Step Guide

Setting up a virtual office is one of the easiest, most affordable ways to give your business a professional presence — without renting physical space. Whether you are launching a startup, freelancing from home, or expanding into Australia from overseas, a virtual office in Sydney can give you everything you need to operate legally and professionally.

This guide walks you through each step, explains what you need, and shows how Anytime Offices can help.

1. Understand What a Virtual Office Is

A virtual office is a service that gives you access to:

• A professional virtual address for business registration
• Mail handling and forwarding
• Optional receptionist services (phone answering)
• The ability to book meeting rooms or day offices as needed

It is not just a mailing address — it is your Principal Place of Business on ASIC records. So it must be a legitimate commercial address, not a PO Box or residential home.

2. Choose a Compliant Virtual Office Provider

When choosing a provider for your virtual address in Australia, ensure they:

• Provide an ASIC-compliant business address
• Are based in a commercial building (not a PO Box or residential unit)
• Offer fast onboarding and digital setup
• Have add-on services like call handling or office access
• Can assist international clients, if needed

👉 Anytime Offices offers real virtual offices in Sydney — with physical locations in Botany, Randwick, and CBD King Street. All addresses are fully accepted for ASIC registration.

3. Sign Up and Submit Your Business Details

To activate your virtual office:

• Fill out the application form
• Provide your ABN, company name, and director ID
• Upload any required ID and business verification documents
• Accept the terms and service agreement

The onboarding process at Anytime Offices is fully digital and typically completed in less than one business day.

4. Register Your Business With Your Virtual Address

Once your virtual office is active, you can:

• Register or update your Principal Place of Business with ASIC
• Update your ABN and banking records
• Add your virtual address to your website and business cards
• Use your address on Google Business Profile
• Link it to Xero, Stripe, insurance, and other platforms

✅ Tip: Some cheap providers give addresses not accepted by ASIC. Our virtual office addresses are 100% compliant, with supporting documents provided on request.

5. Set Up Mail Handling, Phone, and Workspace Access

You can now customise your setup based on how you work:

• Mail handling: choose to have your mail scanned, forwarded, or collected
• Phone answering: use a local phone number with receptionist services
• Meeting rooms or day offices: book private spaces when you need them
• Storage or courier support: some clients also need basic fulfilment or storage options

👉 At Anytime Offices, you can upgrade from Virtual Office Core to Virtual Office Professional or Virtual Office Grow, depending on your needs.

6. Pricing Guide: How Much Does a Virtual Office Cost?

Pricing varies by provider, but at Anytime Offices we keep it simple and transparent:

• Virtual Address Only: from $60/month (or $42 with annual membership)
• Address + Mail Handling: from $90/month (or $63 with annual membership)
• Full Virtual Office (incl. phone, workspace access): from $150/month (or $105 with annual membership)

✅ Annual payment discounts available

✅ No bond or hidden setup fees

✅ Add-ons like mail forwarding or receptionist can be turned on/off any time

7. Can I Register My Company With a Virtual Office?

Yes — as long as the address:

• Is commercial
• Can be used for ASIC registration
• Can provide supporting documents if ASIC asks

Many clients use our virtual address Sydney packages to register:

• Pty Ltd companies
• Sole traders
• ABNs for overseas residents
• Trusts and partnerships

We also offer a Non-Executive Local Director service if you need an Australian-based director for compliance purposes.

Why Choose Anytime Offices?

✅ ASIC-registered business address

✅ Sydney locations: CBD, Botany, and Randwick

✅ Fully digital onboarding

✅ Fast support from our Australian team

✅ Optional receptionist, workspace, and mail forwarding

✅ Trusted by hundreds of businesses — from startups to global brands

Final Thoughts

If you’re wondering how to set up a virtual office, the process is simple — but choosing the right provider matters.

A virtual office is more than just a rented mailbox. It is your business identity, your compliance foundation, and often your first impression. With Anytime Offices, you get more than just an address — you get a smart, flexible way to run your business, wherever you are in the world.

📍 Set up your virtual office Sydney today with Anytime Offices. We are here to support your business from Day One.