Moving Office? Here’s How to Relocate Smoothly Without Disrupting Business
Office relocation is one of those jobs that feels overwhelming before it even begins — but with the right checklist and the right partners, it does not need to be. Whether you are moving around the corner or setting up in a new part of Sydney, careful planning makes all the difference.
At Anytime Offices, we assist businesses going through a move with temporary office space, virtual office services, meeting rooms, and mail handling, so your operations never skip a beat.
And when it comes to the actual physical move? We highly recommend XtraEasy Removals — a professional relocation company that makes office moves smooth, secure, and surprisingly painless. We have seen firsthand how they’ve helped our clients move quickly and without stress.
✅ Office Relocation Checklist: Start Here
1. Create a Plan Early
Begin your office relocation planning at least 8–12 weeks in advance. Assign someone internal to manage the process or bring in a project manager.
2. Set a Realistic Budget
Include all the obvious and hidden costs:
- Furniture transport
- Cleaning and bond at old premises
- New signage, fit-outs
- IT setup and downtime
- Temporary space if needed
- Business interruption costs
3. Work with the Right Movers
Hiring a dedicated commercial removalist is crucial. XtraEasy Removals specialises in secure office moving, including disassembly/reassembly of furniture, careful handling of electronics, and even weekend or after-hours moves to avoid disruption.
We recommend locking them in early — good removalists book out fast during EOFY or the summer period.
The Essential Office Move Checklist
✔️ Audit and Declutter
Check what equipment and furniture you still need. Declutter, digitise paperwork, and dispose of anything that’s no longer useful.
✔️ Communicate with Staff
Share timelines, new floor plans, and any changes to parking or commuting.
✔️ Notify Suppliers, Clients & Authorities
Update ASIC, the ATO (if relevant), phone and internet providers, utility companies, and your website/socials.
✔️ Set Up a Backup Location
If your new space is not ready on time, consider short-term options. Anytime Offices offers private offices, coworking desks, and meeting rooms on flexible terms. They’re ideal as a temporary head office to keep business running smoothly.
Don’t Forget the IT Relocation
A common mistake? Underestimating the time required for IT setup. Back everything up, schedule uninstall/reinstall with a tech team, and test all connections before staff arrive.
XtraEasy Removals offers IT relocation support as part of their commercial service — including secure packing and help coordinating tech reinstallation.
Why Some Businesses Choose a Virtual Office During Relocation
You may not need a full-time space during the transition. With a virtual office, you get:
- A business address for ASIC and clients
- Mail collection, scanning, or forwarding
- On-demand access to meeting rooms and private offices
Anytime Offices includes free private office access every month in their virtual office plans — so your team can touch down, meet clients, or just work away from the chaos of the move.
We designed this model precisely to help mobile professionals and businesses without a fixed base meet ASIC’s “principal place of business” expectations. If you’re a mobile physio, personal trainer, contractor or sole trader — this is the perfect fit.
After the Move: What Comes Next?
- Update your online listings (Google Maps, website, socials)
- Review the layout of the new office
- Confirm post-redirection and utility setups
- Do a post-move review with your team
- Send a thank you note (or coffee voucher!) to anyone who helped
Why We Recommend XtraEasy Removals
Moving is messy — but XtraEasy Removals makes it easy. Their team handles:
- Commercial-grade packing and transport
- Weekend and after-hours relocation
- Tech and server relocation
- Disassembly and reassembly of desks and workstations
- Optional storage for overflow items
They are fast, professional, and familiar with the needs of small-to-medium Sydney businesses. We trust them with our own clients and are proud to recommend them.
Need a Temporary Office or Support During Your Move?
Whether you are:
- Between leases
- Moving your office in stages
- Renovating your main premises
- Or just need a short-term satellite base
Anytime Offices can help. We offer:
- Short-term private offices in Randwick and Botany
- Flexible coworking access
- Meeting rooms by the hour or day
- Mail management and receptionist services
- Virtual office plans with real-world access
Let us help you relocate with confidence.
👉 Explore our flexible office and virtual plans now — and don’t forget to reach out to XtraEasy Removals for the move itself.
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